Note for Tented Events

Tented events may occur in the Novitiate Garden or Academy Green. A site tour with St. Ann’s Academy staff early in the planning process is recommended.

FACILITIES FOR TENTS
Novitiate Garden is suitable for one 30’ x 30’ tent accommodating 70 for a sit-down dinner plus up to two 10’ x 10’ tents (bar / musicians), or a combination of smaller tents. Stand up functions of up to 150 can also be planned for this venue.

Academy Green is a large space which can accommodate one 60’ x 120’tent, accommodating 350 for a sit down banquet dinner with stage, or 500 in a stand up reception format. Additional tents are often used to provide a kitchen service area and to provide washrooms. A series of smaller tents can be used for a festival or trade show.

NOTES TO EVENT PLANNERS
Event Planning & Supervision: Event plans should include guest services timelines (set up, food service, bar service, entertainment and clean up) which fit with our requirement of site access of no more than 7 a.m. to 10 p.m. One hour at either end of an event is recommended for set-up and take-down; additional time or days for more elaborate receptions or events may need to be negotiated.

A designated on-site staff person must represent the renter (whether your company or your client) during set up, the event and clean up. This person must be authorized and prepared to be responsible for the event, all of your staff, guests and sub-contractors.

Rental Tents: Typical tents used at St. Ann’s Academy are white vinyl with aluminum poles for flexibility on uneven ground surfaces. Walls (solid or with clear vinyl windows) and heaters are options which are encouraged in Victoria’s changeable climate. Please refer to tent-rentals in the yellow pages for local tent rental suppliers.

Access time: Please note that access to the site is limited to the time booked by the renter. Under no circumstances will access to the site be allowed before 7 a.m. or after 10 p.m. As there are often events booked back-to-back, access to the site before the booked time (or departure after the booked time) will not be permitted. Early arrival or late departure by any contracted personnel may result in additional financial charges to the renter (see Interpretive Centre Additional Fees Policy).

Parking and Traffic Flow: Limited parking may be available. The Humboldt Gate entrance is not used for truck traffic. Trucks should enter the property off of Blanshard Street. Trucks are not allowed on the grass, or on the curved portion of the driveway.

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